Presentation guidelines

Congratulations on having your abstract accepted for presentation at the upcoming FOHNEU International Congress in Budapest, Hungary. We have been working hard over the past few months to bring together the Congress programme and appreciate your contribution to it. Below you will find some useful information to ensure that presenting at our Congress is an enjoyable and beneficial experience.

INSTRUCTIONS FOR ORAL PRESENTATION SPEAKERS

Oral Presentation preparation

  • Official language: English
  • Allowable Presentation File Format: Microsoft Office PowerPoint (.ppt, .pptx) and Adobe Acrobat (.pdf)
  • Use standard fonts such as Times New Roman, Arial, Calibri, or Verdana which will be installed on the session room computers. If you use any unique fonts, your presentation may not operate correctly on the session room computer.
  • Even if you are giving a presentation by means of PowerPoint, please make Adobe Acrobat file (.pdf) of the same contents and bring it for backing up defects of the display.
  • Verification of proper performance at the Registration desk is essential, particularly if video or animation is included in the presentation.

Presentation material submission

  • Please bring your presentation files on a USB drive to the file upload room at least one day before your presentation to avoid congestion.
  • Presenters will not be allowed to load presentations directly onto the session room computers and they will not be allowed to use personal laptops to avoid problems with computer-projector compatibility.

Allocated presentation time

  • Please check your presentation schedule and session on the website. Invited oral presentation may come first at each oral session.
  • The order of presenters is able to be changed when one of the presenters of your session does not attend the congress.
  • It is important that you arrive at your session room at least 10 minutes before the start of session to make sure that everything prepares for your presentation.

According to the presentation type, the allocated presentation time is different. Please refer to the time standard below;

  • Keynote Presentation: 45 min. (40 min + 5 min Q&A) per each
  • Plenary Presentation: 35 min. (30 min + 5 min Q&A) per each
  • Standard Oral Presentation Times:
    • 4 presenters x (15 min for presentation + 5 min for Q & A)
    • 5 presenters x (15 min for presentation + 3 min for Q & A)
    • 6 presenters x (10 min for presentation + 5 min for Q & A)

Please find the details of your session on the website, and ensure that the length of your presentation matches with the time available to you as indicated above e.g. if there are 4 speakers – your presentation should be compiled to be 15 minutes in length. Chairs have been asked to be strict in all of our sessions about time compliance to avoid over-run.

Presentation equipment

  • Presenters will be able to control their presentation slides by using a keyboard, mouse or wireless remote pointer at the podium.
  • There will be our staff stationed in each session room to assist with any technical issues.

 

GENERAL POSTER PRESENTER GUIDELINE

Presenting a poster is a great way to visually share your research work and expertise with a wide range of delegates who are interested to learn about what you have done and also give you positive feedback. The guidelines below give you some tips to help you design and develop your poster and how to display it for presentation at our event. All posters will be displayed in the ground floor exhibition hall.

Poster presentation regulation

  • Posters should be affixed and removed by the presenters themselves in time.
  • Each poster should be allocated on a poster board corresponding to its poster number.
  • Poster Presenters are required to stand by their poster during the coffee breaks to share the details of their research work with delegates and answer any questions. The times of the coffee breaks will be shown in the programme book and conference app.

Poster preparation

  • Poster Size: A0 Size (portrait oriented, 841 mm width x 1189 mm height) Failure to follow this requirement will mean that the poster will not fit on the allotted board.
  • The poster title, author(s)’s name(s) and affiliation(s) should appear on the top.
  • Posters should be readable to viewers from 1m away. For legibility, a minimum font size of 28 points and a maximum of 600 words are strongly recommended.
  • The content should be understandable without oral explanation. Using formulas, graphs and pictures will facilitate the understanding for attendees.
  • Keep logos discrete and to a minimum.
  • The poster background should be plain to ensure legibility.
  • Before sending to print do not forget to proof read the poster yourself, and ask someone else to do the same, checking also for clarity.
  • Posters should be made of paper, fabric or cardboard. Heavy board materials may be difficult to get positioned on the poster board.
  • Posters should be affixed to the poster boards using pins or not sticky tape or double-side tape. Our staff will provide supplies on-site.

We thank you for your contribution to the Congress.

We look forward to seeing you in Budapest.